DEFENDERS Sr Administrative Assistant in INDIANAPOLIS, Indiana

Overview

Job Summary:

Handles a wide variety of administrative and day-to-day support tasks for Executive in order to achieve strategic initiatives and business objectives for the department.

Responsibilities

Essential Functions:

  • Manages Executive calendar as directed while providing known prioritization for all initiatives and action items.

  • Anticipate needs and proactively bring together appropriate people and resources to support the Executive in addressing the issues at hand.

  • Assist in the management of multiple projects simultaneously for Executive and team.

  • Monitors email, composes responses for review by the Executive; distributes communications, presentations, and other documents after working through items with Executive.

  • Research, prioritize, and follow-up on inbound communication and concerns addressed, including those of a sensitive or confidential nature; determine appropriate action, referral, or response.

  • Coordinate very detailed travel plans, itineraries and agendas, accommodations, meals and compile documents for travel-related meetings.

  • Schedules meetings, manages agenda process, and coordinates logistical arrangements including space & facility needs and media equipment.

  • Lead and/or participate on project teams related to a range of operational matters.

  • Manages expenses, budget, and reimbursements.

  • Record, transcribe, and timely distribution of meeting minutes.

  • Approve PTO, complete expense reports, and review invoices according to company policy.

  • Develop relationships with key operational contacts, both internal and external.

  • Perform other duties as required and work independently or with little or no supervision.

5

Qualifications

Background & Education:

Education: Bachelor's Degree preferred

Skills / Background:

  • Exeptional communication and writing skills and ability to interact respectfully with diverse individuals.

  • Demonstrated ability to balance competing priorities, accomplish objectives, and meet deadlines by being flexible, proactive, and efficient.

  • Ability to exercise high level of professionalism, judgement, discretion, and confidentiality.

  • Knowledge of standard office administrative practices and procedures with In-depth knowledge of Microsoft Office Suite.

Minimum Years Experience:

5+ Years of Administrative Assistant experience or equivalent

If found to be qualified for the next step of our process, you may receive an email and/or text message from our DEFENDERS Talent Attraction team.

All qualified applicants to DEFENDERS will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, veteran's status, age, or disability.

Company Code

116

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Job ID 2018-3153

City HEADQUARTERS

Category Administrative/Clerical